Data protection

Privacy statement

This privacy policy clarifies the nature, scope and purpose of the processing of personal data (hereinafter referred to as “data”) within our online offering and the associated websites, functions and content. With regard to the terms used, such as “personal data” or their “processing”, we refer to the definitions in Art. 4 of the General Data Protection Regulation (GDPR).

Responsible:
Papierfabrik Niederauer Mühle GmbH

Windener Weg 1

52372 Kreuzau, Germany

Commercial Register/No.: Düren HRB 632

Managing Directors: Holger Autenrieb, Stephanie Zanders, Michael Kuhn, Markus Körner

Phone Number: +49(0)2422/94 94 0

E-Mail Address: mail@niederauer-muehle.de

Data Protection Officer:
Papierfabrik Niederauer Mühle GmbH

Data Protection Officer

Windener Weg 1

52372 Kreuzau, Deutschland

Datenschutz@niederauer-muehle.de

If confidentiality is desired, please contact our data protection officer by post with the note “Personal / Confidential”.

Types of data processed:
– Inventory data (e.g., names, addresses).
– Contact data (e.g. e-mail, telephone numbers).
– Content data (e.g., text input, photographs, videos).
– Usage data (e.g., websites visited, interest in content, access times).
– Meta/communication data (e.g., device information, IP addresses).

Processing of special categories of data (Art. 9 para. 1 GDPR):

– No special categories of data are processed.

Categories of persons concerned by the processing:

– Customers / interested parties / suppliers.
– Visitors and users of the online offer.

In the following, we will refer to the persons concerned collectively as “users”.

Purpose of the processing:
– Provision of the online offer, its contents and functions.
– Answer contact requests and communicate with users.
– Marketing, advertising and market research.
– Security measures.

Last update: 18.02.2019

 

  1. Relevant legal bases

In accordance with Art. 13 GDPR we inform you about the legal basis of our data processing. If the legal basis is not mentioned in the privacy statement, the following applies: The legal basis for obtaining consent is Art. 6 para. 1 lit. a and Art. 7 GDPR, the legal basis for processing in order to fulfil our services and carry out contractual measures as well as answer inquiries is Art. 6 para. 1 lit. b GDPR, the legal basis for processing in order to fulfil our legal obligations is Art. 6 para. 1 lit. c GDPR, and the legal basis for processing in order to safeguard our legitimate interests is Art. 6 para. 1 lit. f GDPR. In the event that vital interests of the data subject or another natural person necessitate the processing of personal data, Art. 6 para. 1 lit. d GDPR serves as the legal basis.

  1. Changes and updates of the privacy policy

We ask you to inform yourself regularly about the content of our data protection declaration. We will adapt the data protection declaration as soon as changes in the data processing we carry out make this necessary. We will inform you as soon as the changes require your cooperation (e.g. consent) or other individual notification.

  1. Security measures

3.1 In accordance with Art. 32 GDPR, we shall take appropriate technical and organisational measures to ensure a level of protection appropriate to the risk, taking into account the state of the art, the implementation costs and the type, extent, circumstances and purposes of the processing, as well as the different probability of occurrence and severity of the risk to the rights and freedoms of natural persons; these measures shall include, in particular, safeguarding the confidentiality, integrity and availability of data by controlling the physical access to the data, as well as the access to, inputting, passing on, safeguarding the availability and separation of the data relating to them. In addition, we have established procedures to ensure the exercise of data subject rights, the deletion of data and the reaction to data threats. Furthermore, we take the protection of personal data into account as early as the development or selection of hardware, software and processes, in accordance with the principle of data protection through technology design and through data protection-friendly default settings (Art. 25 GDPR).

3.2 The security measures include in particular the encrypted transmission of data between your browser and our server.

  1. Cooperation with processors and third parties

4.1 If we disclose data to other persons and companies (contract processors or third parties), transfer them to them or otherwise grant them access to the data within the scope of our processing, this shall only take place on the basis of legal permission (e.g. if a transfer of the data to third parties, such as payment service providers, pursuant to Art. 6 Para. 1 lit. b GDPR is necessary for the performance of the contract), if you have consented to this, if a legal obligation provides for this or on the basis of our legitimate interests (e.g. when using agents, web hosts, etc.).

4.2 If we entrust third parties with the processing of data on the basis of a so-called “order processing contract”, this is done on the basis of Art. 28 GDPR.

  1. Transfers to third countries

If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or if this is done in the context of the use of third-party services or disclosure or transfer of data to third parties, this will only occur if it is done to fulfil our (pre)contractual obligations, on the basis of your consent, a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or allow the data to be processed in a third country only if the special requirements of Art. 44 ff. of the German Data Protection Act are met. Process GDPR. This means that the processing takes place, for example, on the basis of special guarantees, such as the officially recognised determination of a data protection level corresponding to the EU (e.g. for the USA through the “Privacy Shield”) or the observance of officially recognised special contractual obligations (so-called “standard contractual clauses”).

  1. Rights of data subjects

6.1 You have the right to request confirmation as to whether the data in question will be processed and to obtain information about this data and further information and a copy of the data in accordance with Art. 15 GDPR.

6.2 You have accordingly. Art. 16 GDPR the right to request the completion of data concerning you or the correction of incorrect data concerning you.

6.3 Pursuant to Art. 17 GDPR, you have the right to demand that the relevant data be deleted immediately or, alternatively, to demand that the processing of the data be restricted pursuant to Art. 18 GDPR.

6.4 You have the right to demand that we receive the data concerning you which you have provided to us in accordance with Art. 20 GDPR and to demand that it be passed on to other responsible parties.

6.5 Pursuant to Art. 77 GDPR, you also have the right to file a complaint with the competent supervisory authority.

  1. Right of revocation

They have the right to revoke consents granted pursuant to Art. 7 para. 3 GDPR with effect for the future.

  1. Right of objection

You may object at any time to the future processing of the data concerning you in accordance with Art. 21 GDPR. The objection may in particular be lodged against processing for the purposes of direct marketing.

  1. Cookies

We do not use temporary and permanent cookies, i.e. small files that are stored on users’ devices.

Deletion of data

9.1 The data processed by us shall be deleted or their processing restricted in accordance with Art. 17 and 18 GDPR. Unless expressly stated in this data protection declaration, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and there are no legal obligations to retain them. If the data are not deleted because they are required for other and legally permissible purposes, their processing will be restricted. This means that the data will be blocked and not processed for other purposes. This applies, for example, to data that must be stored for commercial or tax reasons.

9.2 In accordance with statutory requirements, the documents shall be stored in particular for 6 years in accordance with § 257 Para. 1 HGB (German Commercial Code) (commercial books, inventories, opening balance sheets, annual financial statements, commercial letters, accounting records, etc.) and for 10 years in accordance with § 147 Para. 1 AO (German Tax Code) (books, records, management reports, accounting records, commercial and business letters, documents relevant for taxation, etc.).

  1. Making contact

10.1 When contacting us (via contact form or e-mail), the user’s details will be processed for processing the contact enquiry and its processing in accordance with Art. 6 Para. 1 lit. b) GDPR.

10.2 User data may be stored in our Customer Relationship Management System or in a comparable inquiry organisation.

10.3 We will delete the requests if they are no longer necessary. We check the necessity every two years; inquiries from customers who have a customer account are stored permanently and refer to the customer account details for deletion. In the case of statutory archiving obligations, deletion takes place after their expiration (end of commercial (6 years) and tax (10 years) retention obligation).

  1. Collection of access data and log files

11.1 On the basis of our legitimate interests within the meaning of Art. 6 Para. 1 lit. f., we shall levy a claim for damages in accordance with Art. 6 Para. 1 lit. f. GDPR Data about each access to the server on which this service is located (so-called server log files). The access data includes the name of the website accessed, file, date and time of access, amount of data transferred, notification of successful access, browser type and version, the user’s operating system, referrer URL (the previously visited page), IP address and the requesting provider.

11.2 Log file information is stored for security reasons (e.g. to clarify misuse or fraud) for a maximum period of seven days and then deleted. Data, the further storage of which is necessary for evidence purposes, are excluded from deletion until the respective incident has been finally clarified.

 

  1. Integration of third-party services and content

12.1 Within the scope of our online offer, we shall act on the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation of our online offer within the meaning of Art. 6 Para. 1 lit. f. of the German Civil Code (BGB)). GDPR) content or service offers from third parties in order to integrate their content and services, such as videos or fonts (hereinafter uniformly referred to as “content”). This always presupposes that the third-party providers of this content perceive the IP address of the user, since they would not be able to send the content to their browser without the IP address. The IP address is therefore required for the presentation of these contents. We strive to use only those contents, whose respective offerers use the IP address only for the distribution of the contents. Third parties may also use so-called pixel tags (invisible graphics, also known as “web beacons”) for statistical or marketing purposes. The “pixel tags” can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user’s device and may include technical information about the browser and operating system, referring websites, visit times and other information about the use of our website, as well as may be linked to such information from other sources.

Information on legal bases: If we ask the users for their consent to the use of third-party providers, the legal basis of the processing of data is consent. User data will otherwise be processed on the basis of our legitimate interests (i.e. interest in efficient, economic and recipient friendly services). In this regard, we would also like to draw your attention to the information on the use of cookies in this data protection declaration.

  • Processed data types: usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
  • Persons concerned: Users (e.g. website visitors, users of online services).
  • Purposes of processing: Provision of our online services and user friendliness, contractual services and service.
  • Legal basis: Legitimate interests (Art. 6 para. 1 sentence 1 lit. f. GDPR).

12.2 Services used and service providers:

The following presentation provides an overview of third-party providers and their contents, along with links to their data protection declarations, which contain further information on the processing of data and, in some cases already mentioned here, possible objections (so-called opt-out):

Google Fonts: The fonts (\”Google Fonts\”) of the provider Google have been integrated by us, whereby the data of the users are used solely for purposes of the representation of the fonts in the browser of the users. The integration is based on our legitimate interests in the maintenance-free, technically safe and efficient use of fonts, their uniform presentation and possible licensing restrictions for their integration. Service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; Website: https://fonts.google.com/; Privacy Statement: https://policies.google.com/privacy; Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt0000000TRkEAAWtatus=Active.

Google Maps: Also, the maps of the service “Google Maps” of the provider Google have been integrated by us. The data processed may include, in particular, IP addresses and location data of users, which are not collected without their consent (usually within the framework of the settings of their mobile devices). Service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; Website: https://maps.google.de; Privacy Statement: https://policies.google.com/privacy; Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt0000000TRkEAAWtatus=Active; Opt-Out: Opt-Out-Plugin: http://tools.google.com/dlpage/gaoptout?hl=de; Settings for the Display of Advertisements: https://adssettings.google.com/authenticated